GARY HAMER
President
As I mentioned in my previous letter back in February, health and safety are critically important in allowing us to achieve our goals as individuals and as a company. At Champion, we have always been concerned with safety but have recently been putting a major focus on it, and everyone should have recently participated in a Safety Stand-Down meeting with your office. I want to reaffirm our commitment to the safety of each and every one of you and encourage you to read the Safety Commitment article later in this newsletter to remind you what your commitment to safety involves as well.
In this letter, I want to discuss prioritization and timing. There is a great book called Getting Things Done by David Allen which, if followed, will help you master the process of capturing the tasks in your life and continuing to move several things forward when you may otherwise feel overwhelmed or paralyzed in the face of “doing everything.” If you haven’t read it already, I strongly encourage you to make it the next book that you pick up to read (or download to read for those e-readers out there). A core component of the book’s message is the four Ds (Dump it, Do it, Delegate it, or Defer it). Do it is reserved for quick tasks that can be completed in two minutes or less. Depending on your role, you may or may not yet have others that can help out so that you can Delegate it, or even want to, but I’m almost certain that every last one of us has more than a few tasks in our pile that we own and would really like to stamp with Defer it. Sometimes something as simple as timing can have a large impact. Maybe scheduling a meeting one hour later could save an hour in traffic, scheduling a meeting when all of the necessary people are in the same location for another event could save you an entire trip, or waiting until you have three tasks that all require a walk to the printer and scanner could give you the extra time you need to complete some other tasks that are really important to you.
Where timing doesn’t help, prioritization does. There are several questions you can ask yourself when it comes to prioritization:
• Have you made a commitment? Can you renegotiate that commitment?
• Does this need to be done now? (Is there a hard deadline?)
• What are the consequences of missing a deadline (monetary, efficiency, respect, trust)?
• What is the benefit of getting it done on time (monetary, efficiency, respect, trust)?
• Can you handle/afford those consequences, or do you desire those benefits?
• What is the impact of completing this task? (Will four hours of process improvement now save me 50+ hours of repetitive tasks in the future, or will gaining a certain skill be very marketable in the future?)
• Does this need to be perfect, or can I make some significant progress to move it along?
• If I do this one task, will I fail to do five others?
• Will this task improve or be a detriment to my overall wellbeing? These are just some of the many different questions that can help with your decision.
Ultimately, the answers to your set of questions and where each task falls in comparison to other pending tasks on your list will determine what gets done next. So what determines your questions? The answer is your core values. This is the reason that everyone on the planet who actually has the ability to choose is doing what they are doing. Values lead to priorities, and priorities lead to choices. There are hundreds of values and infinite combinations which make each person unique and interesting. If you strongly disagree with someone’s life choices, it is highly likely that you strongly disagree with some of their core values as well. If you see someone as a role model or mentor, it is highly likely that you strongly agree with some of their core values.
As you hopefully all saw in the first session of the Collaborative Way training and may have heard me discuss in the past, as a company we have established Champion’s core values, which are: flexibility, improvement, health, commitment, balance, service, integrity, collaboration, and excellence. This has led to our vision to use our time and skills to improve the lives of everyone who is working for a better life. You probably already realized that you’ve had reasons for making the choices in life that have led to your current success, as well as the choices during all of the stumbles along the way. I encourage each of you to spend some time identifying 8 to 12 of your current personal core values (tons of lists on the internet), and make sure the questions derived from them are the ones that you want to guide your priorities, future decisions, and actions. Also, let those around you know where their tasks fall on your priority list and why. Perhaps it would become a higher priority for you if you had some other qualifying information from them. If they or their tasks are not a priority to you, they will know to look elsewhere for their needs. While the same holds true in both business and personal relationships, it is not typically the best decision in a service company. In general, committing and failing to come through is worse than being clear upfront and allowing others to adjust accordingly. Conversely, if you truly want people to come to you for their needs, make it clear to them that you want to be there for them, you can be there for them, and, above all, that you keep your commitments. Eventually, if your value to others exceeds your time to take care of all of their needs, one option is to help bring on and train others around you that are just as trustworthy and committed to the task as you, which if you desire, will then allow you to Delegate it. This simple mindset has helped Champion succeed and grow over the years, and I’m certain that it will help you do all that you want to do as well. I know this may not have been the formula to prioritization that you were expecting or looking for, but I hope that in some small way I help you to keep a handle on all of the things in life that are important to you.
Thank You,
